Health, Safety and Security Policy (HSSP)
Intent
As an international university of technology, GIC recognises the importance of having systems
and facilities to support and sustain excellence in education and research.
GIC is committed to providing a healthy, safe and secure environment; one which enhances
the experience for students and allows staff in academic and service areas to work actively and
creatively without risk of injury or illness.
Our social responsibilities
GIC takes keen interest in host community affairs. As such, we work closely with them to
know their plights and needs, to support at whatever level we can. We are also committed to
embarking on social projects across the nation even as we emerge stronger, as may be
necessary.
Objectives
The objective of this policy is to:
- prevent injury or illness in the workplace,
- ensure compliance with local and international regulatory requirements,
- provide a crime free environment where students, staff and visitors can work and study
without threat or fear, - continually improve the standard of health, safety and personal security within the
workplace, - do everything that is reasonably practicable to protect the physical property both of GIC
and of staff, students, contractors and all visitors to GIC Sites and - Integrate health, safety and security into the University’s management structures,
systems and strategies. - Policy provisions
The Company is committed to providing and maintaining a high standard of health, safety,
security and well-being for all people within the workplace. This commitment will be achieved
through: - strong leadership where responsibilities for health, safety and security are clearly
defined throughout all levels of the organisation; - the integration of health, safety and security planning, monitoring and reporting into
University management structures; - effective consultation and communication of health, safety and security issues through
the involvement of all members of the Company community; - systems that ensure the identification and control of workplace hazards and compliance
with regulatory requirements; - adequate and ongoing resources to ensure the design, construction and maintenance of
buildings and the purchase and maintenance of materials and equipment, comply with
legal requirements and take into consideration the safety, security, health and well
being of the Company and community; - the provision of information, instruction, training and supervision that will allow all
staff and students to perform their work in as safe a manner as possible; - the provision of advice and information which aims to protect the personal safety of
staff and students and the safety of GIC and personal property; - support for those whose health has been affected by the workplace;
- adequate systems and resources to manage potential emergency situations and testing
and review of such systems on a regular basis, and - the allocation of resources to develop and support the University’s health, safety and
security management systems
All persons who have a responsibility for the management of others are accountable for the
health, safety and security standards of the work environment and for the health, safety and
security of all staff, students, contractors and visitors under their control.
However, health, safety and security are shared responsibilities and all members of the
University community must co-operate to ensure a high standard of health, safety and security
is maintained for all people within the workplace.
‘The University prohibits smoking at all times in all university buildings, within three metres
of building entrances and vehicles. If breached, disciplinary action may be taken against the
staff member’
Hazard and incident, investigation and reporting procedure
Intent and objectives
GIC is committed to providing and maintaining a safe and healthy workplace. The immediate
reporting of all incidents or hazards is imperative to enable legislative compliance, to ensure
worthwhile investigation and for prompt implementation of appropriate remedial action to
prevent a recurrence.
Procedure, steps and actions
Procedure Responsibility Timeline Kits
- Where an incident
involves personal
injury, attend to the
injured person.
Contact the nearest
first-aider and notify
emergency services
and GIC Security if
necessary.
Injured person or
person nearest the
incident scene.
Immediate
GIC emergency
procedures.
First aid
procedures - All hazards, incidents and
accidents involving RMIT
University staff, students or
property, or other persons or
property for which the
Company has a legislative
responsibility, must be
reported using the GIC
Incident Report Form or the
online equivalent, Safety
Suite.
Incidents Report Forms are
available from school
offices, health and safety
representatives, Human
Resources, GIC Security,
Campus Nurse Service, and
Student Hubs.
Report the hazard or incident
immediately to the relevant
manager. In the case of:
Person involved in the
incident or the person
who is notifying the
hazard.
Where this is not
possible, by the
supervisor of the
person/area/activity.
In some cases
involving visitors or
students not under
supervision, the person
administering initial
treatment.
As soon as
possible
following the
incident.
Staff must be
aware that an
entitlement to
compensation
may not exist if
notice of an injury
was not given
within 30 days.
Incident/hazard
investigation
form (DOC
57kb 2p)
- Staff Member,
contact manager of
the staff member - Student, contact the
staff member
supervising the
activity - Student injured
whilst not under
supervision, contact
GIC Security or a
staff member. - Contractor, contact
the project manager
or head of area
employing the
contractor - Visitor, contact GIC
Security or staff
member of area
being visited.
In circumstances such as
stress and bullying where a
direct supervisor is alleged
to be the cause of an
incident, the Incident Report
Form can be forwarded
directly to the next level of
management or to Human
Resources. Safety Suite has
a provision for inputting
confidential incidents.
All alleged incidents of
bullying will be taken
seriously and followed up by
HR. HR will formally
acknowledge the receipt of
the incident and will provide
options to the individual to
progress the resolution of the
issue.
- The person to whom the
hazard or incident is
reported must determine
whether the incident is a
Manager or senior
person at site of
incident
Part 5,
Occupational
Notifiable Incident as
defined (see definitions).
Health and
Safety Act 2004
Work Safe
Guide to
Incident
Notification
Notifiable Incident (see
definitions) follow Steps 6,
7, 8, 9 10, 11 and 12.
All other incidents follow
Steps 4, 5, 11 and 12.
- All reported hazards and
incidents must be
investigated. The
investigation must be
conducted by the relevant
manager with the health and
safety representative of the
designated work group and
other relevant staff. Expert
advice and assistance can be
provided by Human
Resources.
An investigation report will
be prepared by the manager
with recommendations for
action to prevent a
recurrence.
Consultation on the type of
risk control measures to be
introduced must include the
health and safety
representative and all staff
members impacted on by the
introduction of such
measures.
Manager of staff or
supervisor of student
or of the area where
the incident occurred.
Where an Incident
Report Form
containing confidential
information is
forwarded directly to
Human Resources, an
investigation will be
conducted by Human
Resources.
Within 2 weeks of
the hazard or
incident being
reported.
Incident
Investigation
Guidelines
Hazard
management
procedure - The Incident Report
Form, investigation report
and proposed remedial
action are forwarded to the
Head of School/Executive
Director for completion and
Manager//Executive
Director and health and
safety representative.
signing of the relevant
section of the Hazard/
Incident Report Form. The
completed form and agreed
action is signed by the Head
of School/Executive
Director and the health and
safety representative.
NOTIFIABLE INCIDENTS
Work-Safe
Guide to
Incident
Notification
- Ensure the site of the
incident remains undisturbed
and immediately notify the
Head of School/Executive
Director and Human
Resources. Where the
incident occurs out of hours
contact GIC Security on
extension 53333
Manager Immediate - Human Resources or
Property Services will
immediately notify
WorkSafe.t. The site must
remain undisturbed until an
inspector arrives at the site
or as directed by an
inspector when Work Safe is
notified.
The site of a notifiable
incident may only be
disturbed before an inspector
arrives or issues a direction
to do so, in circumstances
where it is essential to
provide aid to the injured
person or to protect the
safety of other people.
Human Resources or
Property Services
Immediate phone
call to Work-Safe
Victoria on
telephone number
132 360.
Human Resources will
provide a written record of
the incident to Work Safe
within 48 hours.
Human Resources Written record
within 48 hours
Notification of the incident
will also be given to the
relevant Executive Director
Human Resources and the
Executive Director Property
Services where appropriate.
Human Resources Email notification
within 48 hours
- Human Resources will co
ordinate an investigation of
the incident in conjunction
with the Head of
Department/Executive
Director/health and safety
representative of the
designated work group and
relevant staff. A written
report will be prepared and
will include agreed actions
to prevent a recurrence.
Consultation on the type of
risk control measures to be
introduced must include the
health and safety
representative and all staff
impacted on by the
introduction of such
measures.
Human Resources,
/Executive Director,
health and safety
representative.
Within 2 weeks of
the hazard or
incident being
reported.
Incident
Investigation
Guidelines
Hazard
management
procedure - Where an inspector visits
the site to investigate the
incident on behalf of the
statutory authority, the
Executive Director must be
available to meet and co
operate with an inspector as
required under legislation. A
representative from Human
Resources will also attend
meetings with inspectors to
provide support and advice.
Executive Director
Human Resources As required - Agreed actions will be
communicated to relevant
staff and implemented
within the set time frames.
Executive Director.
Communication to staff within 5 days of receiving report.
Actions implemented within agreed time frames.
- Copies of the signed
Incident Report Form are
distributed as follows:
White Copy: Human
Resources – Where initial
treatment is provided by a
Company First Aider, attach
a copy of the First Aid
Treatment Report.
Yellow Copy: Health and
Safety Representative
Green Copy: Head of
School/Resources Group
Pink Copy: Injured person
or person reporting the
hazard (the return of this
copy is considered to be the
Company’s official
acknowledgement of the
receipt of the notice of
injury as required under
legislation).
Safety Suite will
automatically send email
notifications to Human
Resources, the Health and
Safety Representative, the
Resources Group and the
injured person or person
reporting the incident.
/Executive Director.
Within 5 days of
all documentation
being finalised. - GIC will maintain a
central database of all
hazards and incidents
involving Company staff,
students or property. This
data will be used to identify
trends, plan new initiatives,
produce reports and to meet
Human Resources
